Careers at Carillion

Envision yourself working for a company that is interested in you and your future…where you are challenged daily, that brings out the best in you, and gives you the work/life balance you need to succeed.

If you are a dynamic and hardworking individual looking for a career with an expanding company, check us out!

Back to Current Opportunities
To apply, please use email specified at the bottom of each posting.

Office Administrator

Services
Oakville, ON
open until filled
Full-Time
ASAP

Reporting directly to the Facilities General Manager, supporting them and other team members in maintaining clear communications, and ensuring human resource, operational and other information, databases, policies and procedures and supporting software packages are up-to-date.  Working with a variety of stakeholders including: site teams; client representatives; head office support staff; subcontractors.

The successful candidate will:

  • Assist the FGM in preparing reports, presentations, memorandums, proposals and correspondence
  • Regularly update Computerized Maintenance Management Software with support from Manager, Plant Services and the Carillion Help Desk
  • Create and manage purchase orders and invoicing in accounts software
  • Providing reactive and proactive customer service to our various customers
  • Oversee all office equipment, telephone and voicemail systems, furniture, kitchen supplies, stationary products, printer and copier supplies calling on IT support for repairs or replacement as required
  • Assist with scheduling appointments, meetings and other events
  • Answer phones, direct calls, send & receive all mail and packages
  • Assist in the general upkeep of the office
  • Other duties as assigned

The successful candidate will have the following skills:

  • Must have initiative and the ability to work on own
  • Positive outlook, good communication and interpersonal skills are required
  • Must be computer literate, especially with database systems and MS Word, Excel & Outlook
  • Documented proof of Worker or Supervisor health and safety awareness training, as applicable (as per Ontario’s Occupational Health and Safety Act regulations). This training can be provided to the successful candidate if needed.

As an employer of choice, we treat all of our employees consistently and fairly to help you achieve personal and professional ambitions. We invite you to join us by forwarding your resume via the link below:\

https://www.ziprecruiter.com/job/Office-Administrator/c204d71f

We thank all applicants for considering a career with us; however, only those selected for an interview will be contacted.